Education institutions are rapidly adopting AI, but policy development is struggling to keep pace. Overly restrictive approaches, such as outright bans, can hinder innovation and drive unapproved AI use underground, while unchecked adoption exposes organizations to security, compliance, and ethical risks. Thoughtful AI policy is essential — but to craft effective guidelines, education leaders first need clear insights into AI usage. Who is already using AI? What tools are in play? How are they being used across the institution? Traditional surveys have limitations, but AI visibility tools provide real-world data to inform smart, balanced governance that protects education organizations and the communities they serve.